Best Landlord Inspection App UK: What to Look For
Short answer: the best landlord inspection app for a UK private landlord is one that handles move-in, interim and move-out inspections room by room, produces a timestamped PDF report you can send to the tenant, and stores your safety certificates with reminders before they expire. After that, the choice comes down to platform (iPhone, Android or web) and pricing model (a monthly subscription or a one-off payment). Small portfolios often don't need the tenant portals and bank feeds that subscription platforms are built around.
Disclosure: we make Landlord HQ, one of the apps discussed below. We've tried to keep the comparison fair, and we've listed our app's limits too.
Comparison: Landlord HQ vs typical subscription apps
| Criterion | Landlord HQ | Typical subscription landlord apps |
|---|---|---|
| Inspection types | Move-in, interim and move-out, room by room with photos and notes | Usually included; some only in higher tiers |
| PDF reports | Timestamped PDF report, emailed to the tenant from the app | Usually included; layouts and sharing vary |
| Certificate vault with reminders | Gas Safety, EICR, EPC, HMO Licence and PAT records, with reminders 60 and 30 days before expiry | Often included as document storage with reminders |
| Offline use | Works entirely offline; syncs via iCloud | Varies; many web-based tools need a connection |
| Platform | iPhone (iOS) only | Often web plus iOS and Android |
| Pricing model | Free for 1 property, 1 inspection and 1 document. Plus is £7.99 one-off for up to 4 properties. Pro is £19.99 one-off for unlimited. No subscription | Monthly or annual subscription, often priced per property or by tier |
| Extras | Safety item tracking, a legionella risk assessment, rent and expenses in SA105 categories with a tax summary export | Often tenant portals, bank feeds, rent collection and team access |
The "typical subscription apps" column is a general description, not a review of any named product. We haven't named competitors because we couldn't confirm every rival's current UK pricing and features today. Check each provider's own pricing page before you compare.
The six things that matter
1. Inspection types
You'll do three kinds of inspection: a move-in baseline, interim checks during the tenancy and a move-out comparison. An app should let you choose the type and walk the property room by room, so the move-out report lines up with the move-in one. See our landlord inspection checklist for what to check in each room.
2. PDF reports
The report is the output that matters in a deposit dispute. Look for:
- A timestamp on the report
- Photos attached to the right room and item
- Plain-language condition notes
- A way to send it to the tenant straight away, so they can review it
3. Certificate vault with reminders
Inspection evidence and safety certificates belong together. A good app stores the certificate itself, not just a date, and reminds you early enough to book an engineer and arrange access. Our compliance dashboard guide explains what to track for each property.
4. Offline use
Inspections happen in cellars, lofts and new-build stairwells with no signal. If the app needs a connection to save a photo, you'll lose time, or lose data.
5. Platform
If you use an iPhone, a native iPhone app is usually quicker on site. If you or a partner use Android, or want to work on a desktop, a web or cross-platform tool may suit you better.
6. Pricing model
Work out the total cost over three years for your number of properties:
- Subscriptions spread the cost and usually fund broader features, such as portals, bank feeds and multi-user access.
- One-off purchases suit landlords who mainly want inspections, reports and document storage without a recurring bill.
Neither is better in itself. Pick the one that matches what you'll actually use.
Where Landlord HQ fits
Landlord HQ is an iPhone app built for UK private landlords. It leads with three jobs:
- Inspections: room-by-room move-in, interim and move-out inspections logging condition, photos and notes.
- Reports: a polished, timestamped PDF report generated with one tap and emailed to your tenant without leaving the app.
- Documents: a compliance vault for Gas Safety, EICR, EPC, HMO Licence and PAT records, with notifications 60 and 30 days before anything expires.
It also tracks safety items (smoke alarms, CO alarms, fire extinguishers and fire blankets), includes a guided legionella risk assessment with a risk rating and action log, and records rent and expenses using HMRC SA105 property categories, with a tax summary you can export as a spreadsheet or PDF for your accountant. Data syncs across your Apple devices through iCloud, with no account needed. Get Landlord HQ on the App Store.
Honest limits
Landlord HQ won't suit everyone:
- iPhone only. There's no Android or web version.
- No tenant portal. Tenants can't log in to report repairs or view documents.
- No bank feeds. You record rent and expenses yourself; there's no automatic import from your bank.
If you need those, a subscription platform is likely the better fit.
Pricing (checked on landlord-hq.co.uk, 25 October 2026)
| Plan | Price | Includes |
|---|---|---|
| Free | £0 | 1 property, 1 inspection, 1 compliance document |
| Plus | £7.99 one-off | Up to 4 properties |
| Pro | £19.99 one-off | Unlimited properties |
FAQ
What is the best landlord inspection app in the UK?
The best one is the app that covers move-in, interim and move-out inspections, produces a timestamped PDF report for the tenant, and keeps your certificates with expiry reminders, on the platform you use, at a price model that suits your portfolio.
Is there a free landlord inspection app?
Several apps have free tiers. Landlord HQ is free for 1 property, 1 inspection and 1 document.
Do I need a subscription for a property inspection app?
No. Some apps, including Landlord HQ, charge a one-off price. Subscription apps usually add features such as tenant portals and bank feeds.
Does Landlord HQ work on Android?
No. It's iPhone only.
Can I send the inspection report to my tenant?
In Landlord HQ, yes. The PDF report can be emailed to the tenant from the app.
Is an inspection report a legal requirement?
No, but it's your main evidence of condition. Gov.uk's How to Rent guide advises agreeing an inventory at the start of a tenancy: https://www.gov.uk/government/publications/how-to-rent
Sources
- Landlord HQ features and pricing: https://landlord-hq.co.uk (checked 25 October 2026)
- How to Rent: https://www.gov.uk/government/publications/how-to-rent
- Deposit protection: https://www.gov.uk/tenancy-deposit-protection